Last updated: 10-01-2026
1. Introduction
QE Conclave (“we,” “us,” “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website QE Conclave, register for our events, or otherwise interact with us.
By using our website or registering for our events, you agree to the collection, use, and disclosure of your information in accordance with this Policy.
Organizer: QualiZeal Technologies India Private Limited, having its registered office at iLabs Centre, Block B, 2nd Floor, Software Unit Layout, Madhapur, Hyderabad, Telangana – 500081
2. What Information We Collect
We may collect and process the following types of personal data:
- Contact and registration data: Name, email address, phone number, job title, company, and similar details when you register for an event, submit a speaking or sponsorship inquiry, or contact us through a form.
- Payment information: If any part of the event involves paid tickets, sponsorship fees, or other payments, billing details are collected and payment is processed by a third-party payment provider. We do not store full card or payment credentials ourselves.
- Technical and usage data: IP address, browser type and version, device type, operating system, pages viewed, time spent, referring/exit pages, date/time stamps, and other analytics data collected automatically when you use our website.
- Event-related data: Check-in and badge information, and photographs or video recorded at the event venue, which may be used for promotional or archival purposes.
- Cookies and similar tracking technologies: Cookies, web beacons, pixels, and similar tools used to collect usage data and support site functionality, analytics, and marketing.
3. How We Use Your Information
We use your personal information for one or more of the following purposes:
- To organize and manage events: Registration, confirmation, badge issuance, and communication regarding schedules, venue, or other changes.
- To communicate with you: Send updates, newsletters, and marketing or promotional content (with the ability to opt out), and respond to inquiries.
- To manage sponsorships and speaker submissions: Review and respond to sponsorship, partnership, or speaking proposals, and coordinate the resulting relationship.
- To improve our services and website: Analytics, monitoring usage, identifying what works, debugging, and testing new features.
- To fulfil legal or contractual obligations: As required by law or for performance of a contract, including with vendors and sponsors.
- For marketing and advertising: Including, where applicable, sharing limited information with sponsors or partners for their own follow-up, as described in Section 4.
4. Sharing and Disclosure of Your Information
We may share your personal information:
- With service providers who help us with website hosting, registration and form management, payments, email delivery, analytics, and marketing.
- With sponsors, partners, or exhibitors, where you have interacted with them at an event (for example, through badge scanning at a booth) or otherwise consented to that sharing, so they can follow up with you directly.
- Where this occurs, the sponsor or partner is independently responsible for its subsequent use of your information, and we encourage you to review their privacy practices.
- When required by law, or to respond to lawful requests by public authorities.
- In connection with a business transfer, such as a merger, acquisition, or sale of assets.
- With affiliates or related entities, as needed to operate our events or services.
- We will not sell your personal information to third parties.
5. Cookies and Tracking Technology
We use cookies and similar tracking technologies to collect usage information, facilitate site functionality, and provide you with a personalized experience.
Some cookies are strictly necessary for site operation; others are optional, such as analytics or advertising cookies.
You can control or disable cookies through your browser settings, or through a cookie preference tool where one is provided on the site. Disabling some cookies may affect the functionality of the site or your ability to register or participate in an event.
6. Your Rights
Depending on applicable law, including India’s Digital Personal Data Protection Act, 2023, you may have the following rights in relation to your personal data:
- The right to access what data we hold about you.
- The right to correct inaccurate or incomplete information.
- The right to erasure of your personal data, subject to our legal and legitimate business obligations.
- The right to withdraw consent at any time where consent was the basis for processing, without affecting the lawfulness of processing carried out before withdrawal.
- The right to opt out of marketing communications.
- The right to raise a grievance regarding how we handle your personal data and to have it addressed within a reasonable time, including escalation to the applicable data protection authority if unresolved.
If you wish to exercise any of these rights, please contact us using the details in Section 13. We may need to verify your identity before acting on a request.
7. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes for which it was collected, including for reporting, accounting, or legal requirements, and for planning future editions of the event.
After those purposes are fulfilled, we will delete or anonymize your data in a secure manner, except where a longer retention period is required by law, such as under applicable tax or accounting requirements.
8. Security
We adopt reasonable technical and organizational measures designed to protect your personal data from unauthorized access, disclosure, destruction, or alteration.
However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee absolute security.
Where required by law, we will notify affected individuals and/or relevant authorities in the event of a personal data breach likely to affect them.
9. Minors
Our services are intended for use by adults aged 18 and older. We do not knowingly collect personal information from minors.
If you believe we have collected data from a minor, please contact us and we will take steps to delete it.
10. International / Cross-Border Transfers
Some of our service providers may process or store your personal data in a country other than your own.
Where this occurs, we will seek to ensure appropriate safeguards are in place, consistent with applicable Indian data protection law and the contractual terms of the relevant providers.
11. Third-Party Links
Our website may contain links to third-party websites, including sponsor, partner, and social media sites.
We are not responsible for the privacy practices of those websites, and we encourage you to review their privacy policies separately.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with a new “Last Updated” date.
We encourage you to review this page periodically.
13. Contact Us
If you have questions, wish to exercise your data rights, or have concerns about this Policy, you can reach us at:
Email: info@qeconclave.com